Purpose of role

We are looking for a Volunteer Secretary for the Board to fulfil the administrative requirements to support the Board.

You will work closely with the Chair of the Board and the CEO. You will be provide timely and accurate administrative and clerical support prior to the meetings. You will also be required to attend these meetings to take minutes and disseminate to the Board and CEO.

Time commitment

Meetings are currently held once a month at 6pm on Teams.

Locations

We will be moving back to face to face meetings shortly which will be held in the area of Watford.

Main tasks

  • To notify Board members of meetings
  • To assist in preparing meeting agendas
  • To keep records of Board attendance
  • To maintain a Register of Interest
  • To keep accurate minutes of the meetings
  • To track and follow up any actions raised at the meetings
  • To record all corrections to minutes
  • To ensure copies of Board minutes and correspondence are stored safely
  • To distribute copies of Board minutes and actions to Board members promptly
  • To ensure registration of Trustees at Companies House and Charity Commission
  • To ensure members are notified of Annual General Meetings
  • To play a support role in setting up and running any AGM or Extraordinary General meetings where required
  • To ensure DBS and other critical documentation is completed and recorded
  • To understand sensitivities relating to confidential information

IT equipment will be provided and any expenses met.

To apply

To apply please send an introductory email with your CV to the Chair [email protected]

Closing date for applications is 5pm Wednesday June 30th

Role Description